Staffing and recruiting
Fill orders before candidates move on
Screening, checks and reminders run on schedule while recruiters talk to candidates and clients.
Metro desk
Week 29 · Monday
Open orders
38
9 opened this week
Fill rate, 30 daysfilled by the requested start84%
Credentials expiring, 14 days2 block the assignment6
Starts confirmed this week3 first-day, 11 redeploy14
Credentials expiring by weekW29 · 4
Starts at riskSoonest start first
Drug screen pending for a Wednesday start
Assembler, 1st shift · collected FridayChase
Assembler, 1st shift · collected FridayChase
Forklift certs lapse before the start
2nd shift crew · expire Jul 14, start Jul 16Renew
2nd shift crew · expire Jul 14, start Jul 16Renew
Order reopened after a fall-off
Picker packer, 2nd shift · start Jul 20Re-source
Picker packer, 2nd shift · start Jul 20Re-source
Every open order on one board
Recruiters see which orders have stalled and which start this week.
- Recruiter prioritiesOpen orders sorted by margin and start date, so the best-paying start is worked first.
- Pay and bill checksRates on each submission compared with the client’s rate card before it goes out.
- Double submissions caughtA candidate put forward by two recruiters is stopped before the client sees both.
Order to placement
Open orders by furthest candidate, then this week’s starts38 open
Open orders by furthest candidate, then this week’s starts38 open
Sourced · 17
Reach truck5 sourced
LPN, nights3 sourced
Picker packer7 sourced
Screened · 15
Payroll clerkScreen done
CDL-A driverMVR pendingHold
Welder, 1stReference checkLive
Submitted · 6
Forklift, 2nd2 submittedLive
Machine opInterview ThuLive
Staff acct3 submittedLive
Starting · 14
Acute-care RNStarts todayConfirmed
Loader, 1stRedeployConfirmed
Forklift crewStarts ThursdayCerts due
Fall-off · picker packer, 2nd shift
Candidate withdrew Friday · backfill shortlist sentRe-source
Candidate withdrew Friday · backfill shortlist sentRe-source
Background check · acute-care RN
Cleared for today’s startCleared
Cleared for today’s startCleared
See which clients are slow to respond
Each candidate sent to a client is timed, with an alert at two business days unanswered.
- Recruiting reportsTime to fill, reassignments and dropouts by role and by client.
- Candidate packetsResume, rate and availability assembled once and saved to Bullhorn, JobDiva or Avionté.
- Outreach logTexts and calls logged with each candidate, and replies go to the recruiter.
Client response clock
12 submittals across 6 orders · business days waiting3 clients past two days
12 submittals across 6 orders · business days waiting3 clients past two days
2-day promise
2-day promisePromise
Distributor
CPA firm
Hospital
Warehouse
Call center
Plant
Where recruiters lose the most hours
From first resume to first shift, with more orders filled and billed.
Parsed candidate profile
CertificationsForklift, sit-down and reach
Recent site typeCold storage
Shift wanted1st only, the order is 2nd
Dates to confirmMar 2023 – Feb 2024
Work auth.Self-reported · I‑9 at hire
Resume · 3 pages and a cert card · One conflict with the order
Works with your recruiting system
Every cleared background check and signed offer is saved to the candidate’s profile.
BullhornRecruiting CRM
JobDivaApplicant tracking
AviontéStaffing platform
CheckrBackground checks
ADPPayroll
RingCentralPhone and texting
TwilioText messaging
CalendlyInterview scheduling
Share the order you can’t fill
We plan the matching and follow-up that order needs, priced before we build.